Running 3+ Major Shows at Once: How We Keep Quality Consistent, from Three Booths at Automation Taipei 2026
Updated: Oct 16
By Chris | Vision Design
When you build several booths at the same time, the biggest risk is that each one ends up "good enough." Our approach does not rely on memory. It relies on one drawing format and one checklist that every booth goes through.
Using three booths at Automation Taipei 2026 as an example, this article explains what can be shared, what must be done company by company, and how each step is checked, from drawings and issuing files to on-site inspection at move-in.
Key points:When building several booths at once, quality cannot depend on memory. It depends on one drawing format and one checklist. Rules are shared; review submissions are filed company by company.
Three Booths at One Show: Automation Taipei 2026
At this show, we completed three booths at Taipei Nangang Exhibition Center, with construction drawings and on-site schedules aligned in one go.
The three booths were different in nature:
A joint booth shared by three companies: a white curved overhead frame brings three brands together in one space.
A two-brand joint booth: an open aluminum-frame display area, with hanging screens playing inspection footage in sync.
A single-brand booth: brand-color walls, topped by a curved sign.
The three booths differed in form and number of brands, but moved in at the same show and the same venue. In this situation, if each booth had its own way of working, drawings, checks, and submissions would triple the work and make it easier to miss things. So from the start we separated what is done once from what is done for each booth.
What Can Be Shared, and What Must Be Done Separately
Rules and formats are done once; brands and documents are handled company by company.
Four things can be shared:
Reading the organizer rules: the manual is read once, and all three booths share one understanding of the height limits, review deadlines, and power rules.
Drawing format: all three booths use the same construction drawing format.
Pre-issue checklist: every booth is checked against the same list before drawings are issued.
Graphics order sheet format: the graphics order sheets for all three booths look the same.
Four things must be done separately:
Brand design: each company has a different brand identity, so each space is designed on its own terms.
Review forms and company seals: forms are filed company by company, each stamped with its own seal.
Graphics content: what goes on each surface is decided by each company's brand materials.
Move-in slots: each booth moves in at the time the organizer assigns it.
The benefit of this split is that the exhibitor manual only has to be read once, which avoids three booths ending up with three readings of the same rule. On review: when several companies exhibit at the same show, the manual is shared, but forms are filed company by company and each stamps its own. For how to divide the work in a joint booth, see "Planning a Multi-Brand Joint Booth": Planning a Multi-Brand Joint Booth. For how to prepare review documents, see "What to Submit for Organizer Review": What to Submit for Organizer Review.
One Drawing Format: One Page per Display Cabinet
With the same format for all three booths, the crew and print shop do not have to learn a new layout for each one.
Our construction drawings go down to one page per display cabinet: plan, elevation, side section, and a 3D view, with grooves and angles all marked. All three booths, whatever their size or form, were drawn in this format.
With a consistent format, the crew and the print shop know which page shows what and where dimensions are marked, whichever booth's drawings they pick up. They read the drawings faster and misread them less often.
One Source for Dimensions: The 3D Model
Dimensions come from one source only: the 3D model.
Changes are made in the 3D model first, then passed downstream. Change one dimension, and the construction drawings, 3D, graphic files, and graphics order sheet all change together, not each on its own.
Why insist on this? With several booths at once, the number of drawings and files multiplies. If each document keeps its own copy of a dimension, you end up halfway through a change with new construction drawings and an old graphics order sheet. Keeping one source and syncing all four places means no one works from an outdated version.
A Fixed Checklist Before Drawings Are Issued
Before each booth's drawings go out, we check item by item. If it does not pass, the drawings do not go out.
Our checklist includes:
Openings and clearances for fire equipment
Carpet thickness
Edge trim on LED screens
Whether side-by-side TVs are at the same height
Whether every logo is fully visible
These are the things most likely to go wrong on site, and also the easiest to catch at the drawing stage. Every booth runs through the same list before issue, so the standard does not depend on how busy that day is. If the checklist does not pass, nothing is issued until it is fixed.
Graphics Production: One Graphics Order Sheet Format
The graphic files and order sheets use the same format, so all three booths are produced the same way.
A few fixed practices for graphics production:
Proofread every word once before sending files to the print shop.
Convert all text to outlines, so missing fonts on their side cannot shift the layout.
When something changes, reissue only the changed pieces, not the whole set.
For steps that are easy to get wrong, such as cut-out lettering, prepare extra material so there is room to redo it.
With several booths running at once, there are a lot of graphic files. Reissuing the whole set takes time and can introduce new errors along the way. Reissuing only the changed pieces keeps the scope small and easy to check.
On-Site Inspection: Checking Against the Construction Drawings
We move in during the organizer's assigned slot and inspect on site against the construction drawings.
After move-in, we check item by item with the drawings in hand: whether every logo is fully visible (cut off or hidden by a corner does not count), every dimension, and the position of the electrical box. All of this is settled before the show opens.
The organizer set the move-in slots for all three booths. We scheduled the work around those slots and then inspected against the drawings. The chart below lays out the checkpoints from final 3D to move-in inspection in time order.
Each checkpoint has its own check. If the previous one is not passed, the next one does not start.
FAQ
Q1: When you run several shows at once, does each one get less care?
No. Every show goes through the same drawing format and checklist. Quality depends on the process, not on memory.
Q2: Can we still change the circulation or add a display at short notice?
It depends on the stage. Changing drawings before review submission costs the least. After the design is final, a dimension change means updating all four linked places together before reissuing. After move-in, we only make adjustments that do not affect the structure or what was submitted for review.
Q3: When is the client's confirmation most important?
At three points: setting the direction at the 3D proposal stage, finalizing the construction drawings and quote, and providing the logo and key visual as vector files before graphics production.
Q4: How is review handled when several companies exhibit at the same show?
The exhibitor manual is shared; forms are filed company by company, each stamped with its own seal.
Related Projects
Automation Taipei 2026 joint booth
Automation Taipei 2026 two-brand joint booth
Automation Taipei 2026 single-brand booth
Related services: Custom-Built Booth Design & Build, Modular System Booth Planning & Build
Further reading: Planning a Multi-Brand Joint Booth, The Exhibition Planning Process in 6 Stages, What to Submit for Organizer Review, Custom-Built or Modular System Booth?
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